Accountant & Business Ops Administrator
Everett, WA
Accountant & Business Ops Administrator
Full Time • Everett, WA
Wipro Givon USA has an exciting new opportunity for an Accountant & Business Ops Administrator to join our team. This position provides administrative, accounting, and operational support to help ensure the accurate and efficient operation of Wipro Givon USA, Inc.
This position supports routine finance and accounting activities, including accounts payable, accounts receivable, payment processing, reconciliations, invoicing, recordkeeping, and financial reporting support. The role also assists with customer and supplier communications, order administration, licensing and compliance activities, benefits-related invoicing, shared inbox management, and general office administration.
Company Benefits - Why work with Wipro Givon
· Competitive Base Pay - 82,000 - 100,000/year DOE
· Excellent Health, Dental, and Vision options
· Paid Time Off and Company Paid Holidays
· Company Paid Life Insurance
· 401k with Company Match
· Supplement Insurance Options
· Onsite Employee Events
JOB DUTIES AND RESPONSIBILITES - What will you do daily:
Accounting and Finance Support
· Support accounts payable and accounts receivable activities, including invoice review, data entry, payment processing, billing, payment
tracking, and account reconciliation.
· Assist with bank reconciliations, journal entries, deposits, credit card activity, petty cash, and other routine financial transactions.
· Prepare and maintain accurate documentation for invoices, payments, billing records, reconciliations, financial schedules, and related
transactions.
· Assist with customer invoicing, account statements, credit memos, supporting documentation, and collection follow-up.
· Review financial records and supporting documents for completeness, accuracy, and proper authorization.
· Assist with payroll-related journal entries, reconciliations, reports, and other accounting support.
· Support month-end and year-end accounting activities by preparing documentation, schedules, reports, and reconciliations as
assigned.
· Assist with internal and external audit requests by locating and organizing required records and supporting documentation.
· Maintain financial records in accordance with company record-retention, confidentiality, and document-control requirements.
· Excellent Health, Dental, and Vision options
· Paid Time Off and Company Paid Holidays
· Company Paid Life Insurance
· 401k with Company Match
· Supplement Insurance Options
· Onsite Employee Events
JOB DUTIES AND RESPONSIBILITES - What will you do daily:
Accounting and Finance Support
· Support accounts payable and accounts receivable activities, including invoice review, data entry, payment processing, billing, payment
tracking, and account reconciliation.
· Assist with bank reconciliations, journal entries, deposits, credit card activity, petty cash, and other routine financial transactions.
· Prepare and maintain accurate documentation for invoices, payments, billing records, reconciliations, financial schedules, and related
transactions.
· Assist with customer invoicing, account statements, credit memos, supporting documentation, and collection follow-up.
· Review financial records and supporting documents for completeness, accuracy, and proper authorization.
· Assist with payroll-related journal entries, reconciliations, reports, and other accounting support.
· Support month-end and year-end accounting activities by preparing documentation, schedules, reports, and reconciliations as
assigned.
· Assist with internal and external audit requests by locating and organizing required records and supporting documentation.
· Maintain financial records in accordance with company record-retention, confidentiality, and document-control requirements.
Customer, Supplier, and Order Support
· Review, process, and track customer and supplier communications related to orders, invoices, payments, credits, and account status.
· Monitor customer and vendor portals and ensure required financial, order, and account information is entered, downloaded, updated,
and maintained.
· Support customer order processing, order acknowledgment, administrative tracking, and issue resolution.
· Coordinate with internal departments to address order discrepancies, invoicing concerns, payment questions, and documentation
requirements.
· Assist with incoming Requests for Quote, or RFQs, and route requests to the appropriate internal departments.
· Support customer and supplier credit applications, account setup, and related administrative processes.
· Communicate professionally with customers and suppliers regarding routine billing, payment, order, and documentation matters.
· Escalate unresolved financial, customer, supplier, or order-related concerns to the appropriate leader.
· Review, process, and track customer and supplier communications related to orders, invoices, payments, credits, and account status.
· Monitor customer and vendor portals and ensure required financial, order, and account information is entered, downloaded, updated,
and maintained.
· Support customer order processing, order acknowledgment, administrative tracking, and issue resolution.
· Coordinate with internal departments to address order discrepancies, invoicing concerns, payment questions, and documentation
requirements.
· Assist with incoming Requests for Quote, or RFQs, and route requests to the appropriate internal departments.
· Support customer and supplier credit applications, account setup, and related administrative processes.
· Communicate professionally with customers and suppliers regarding routine billing, payment, order, and documentation matters.
· Escalate unresolved financial, customer, supplier, or order-related concerns to the appropriate leader.
Compliance, Licensing, and Administrative Support
· Assist with business license renewals, registrations, tax filings, certifications, and other federal, state, local, or corporate compliance
requirements.
· Maintain organized records of licenses, registrations, filing deadlines, renewal dates, and supporting documentation.
· Support corporate reporting, administrative filings, and documentation requirements as assigned.
· Assist with benefits-related invoicing, account reconciliation, vendor communications, and record maintenance.
· Monitor shared departmental email inboxes and respond to, route, or escalate messages appropriately.
· Provide general administrative support, including answering and routing phone calls, data entry, document preparation, electronic and
physical filing, scanning, mailing, and record organization.
· Assist with meeting coordination, document distribution, and administrative follow-up as needed.
· Maintain the confidentiality and security of financial, employee, customer, supplier, and proprietary business information.
· Follow established internal controls, approval processes, accounting procedures, and company policies.
· Identify opportunities to improve administrative and financial processes, recordkeeping, communication, and workflow efficiency.
· Perform other duties and responsibilities as assigned.
· Assist with business license renewals, registrations, tax filings, certifications, and other federal, state, local, or corporate compliance
requirements.
· Maintain organized records of licenses, registrations, filing deadlines, renewal dates, and supporting documentation.
· Support corporate reporting, administrative filings, and documentation requirements as assigned.
· Assist with benefits-related invoicing, account reconciliation, vendor communications, and record maintenance.
· Monitor shared departmental email inboxes and respond to, route, or escalate messages appropriately.
· Provide general administrative support, including answering and routing phone calls, data entry, document preparation, electronic and
physical filing, scanning, mailing, and record organization.
· Assist with meeting coordination, document distribution, and administrative follow-up as needed.
· Maintain the confidentiality and security of financial, employee, customer, supplier, and proprietary business information.
· Follow established internal controls, approval processes, accounting procedures, and company policies.
· Identify opportunities to improve administrative and financial processes, recordkeeping, communication, and workflow efficiency.
· Perform other duties and responsibilities as assigned.
JOB REQUIREMENTS AND ABILITIES-
Required Qualifications
Required Qualifications
· High school diploma or equivalent.
· The successful candidate must qualify as a U.S. Person as defined by applicable ITAR regulations.
· 5 Years experience in administrative support, accounting support, finance operations, customer service, order administration, or a related
office position.
office position.
· Working knowledge of basic accounting and administrative processes.
· Strong organizational skills and attention to detail.
· Ability to accurately enter, review, reconcile, and maintain financial and business information.
· Ability to manage multiple priorities and meet established deadlines.
· Strong written and verbal communication skills.
· Ability to communicate professionally with employees, customers, suppliers, and external business partners.
· Ability to work independently while also collaborating effectively with cross-functional teams.
· Ability to follow established procedures, identify discrepancies, and escalate issues appropriately.
· Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
· Ability to exercise discretion when handling confidential financial, employee, customer, and business information.
· Reliable attendance and the ability to work the assigned on-site schedule.
· Ability to work at a computer for extended periods.
· Ability to sit or stand for extended periods.
· Ability to communicate effectively in person, by telephone, and electronically.
· Ability to review written and electronic records with accuracy.
· Ability to occasionally lift, carry, or move office materials weighing up to 20 pounds.
· Ability to move throughout an office and manufacturing facility as necessary.
· Ability to wear required personal protective equipment when entering designated production or operational areas.
Preferred Qualifications
· Associate degree or additional coursework in accounting, finance, business administration, or a related field.
· Experience supporting accounting, finance, or administrative functions in an aerospace, manufacturing, distribution, or business-to-
business environment.
business environment.
· Experience with accounts payable, accounts receivable, bank reconciliations, journal entries, invoicing, or payment processing.
· Experience using an Enterprise Resource Planning system, accounting software, payroll system, or similar business platform.
· Familiarity with Epicor or a comparable manufacturing ERP system.
· Experience working with customer portals, vendor portals, order-management systems, or electronic invoicing platforms.
· Familiarity with business licensing, tax filings, registrations, compliance documentation, or corporate reporting requirements.
· Experience supporting customer and supplier communications involving billing, payments, credits, orders, or account status.
· Intermediate Microsoft Excel skills, including formulas, filters, sorting, spreadsheets, and data reconciliation.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Due to our participation in U.S. export control programs under the International Traffic in Arms Regulations (ITAR), applicants must be a “U.S. Person” as defined in ITAR 120.15. This includes U.S. citizens, lawful permanent residents (green card holders), refugees, or asylees
Wipro Aerospace USA is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status under federal, state, or local law.
Wipro Aerospace USA is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status under federal, state, or local law.
Compensation: $82,000.00 - $100,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Wipro Infrastructure Engineering (WIN), a business of Wipro Enterprises (P) Limited, set up the Aerospace business in 2013 as a solutions provider in Actuators (Cylinder & Piston), Aerostructures, Machining, Sheet Metal, Assembly and Testing.
WIN spans over four decades in hydraulics. It is today a diversified business in Aerospace, Water Treatment, Additive Manufacturing and Automation Solutions, in addition to Hydraulics business. It has 14 state-of-the-art manufacturing facilities across 4 continents and a global workforce of more than 2000 people.
WIN spans over four decades in hydraulics. It is today a diversified business in Aerospace, Water Treatment, Additive Manufacturing and Automation Solutions, in addition to Hydraulics business. It has 14 state-of-the-art manufacturing facilities across 4 continents and a global workforce of more than 2000 people.
We have leveraged 40 years of precision engineering expertise and domain knowledge of Hydraulics, especially Actuators, to set up the Aerospace business.
In 2016, WIN acquired HR Givon (Now known as Wipro Givon), an Israel-headquartered manufacturer of metallic parts and assemblies for the Aerospace industry. Givon was founded in 1970 by Ruth and Haim Givon as a family-owned business, and grown to be Israel’s largest manufacturer of metallic aerostructure parts and assemblies. Wipro Givon operates additional manufacturing site in Everett, WA, less than a mile away from Boeing’s main factory.
In 2016, WIN acquired HR Givon (Now known as Wipro Givon), an Israel-headquartered manufacturer of metallic parts and assemblies for the Aerospace industry. Givon was founded in 1970 by Ruth and Haim Givon as a family-owned business, and grown to be Israel’s largest manufacturer of metallic aerostructure parts and assemblies. Wipro Givon operates additional manufacturing site in Everett, WA, less than a mile away from Boeing’s main factory.
Currently, Wipro Aerospace has three manufacturing sites:
- India – 68,700 mt² (17 Acres)
- Israel – 11,600 mt²
- USA – 2,600 mt²
Equal Opportunities, Equal Dignity Without Discrimination
Wipro Aerospace has merit at the core. Job aspirants are evaluated for employment purely on the basis of their competency, qualification, and experience. Wipro is an equal opportunities employer and every team member at the Company enjoys equality in all aspects of employment right from recruitment to training, career progression, and employment service.
As an employee, you will enjoy equal opportunity in all aspects of employment, including recruitment, training conditions of service and career progression. We have zero tolerance policy towards any violation of employee’s privacy and personal dignity. We do not tolerate the offensive behavior, violence or harassment of any kind.
Recruitment
· While hiring we do not regard race, color, religion, national origin, citizenship, age, sex, marital status, ancestry, physical or mental disability, medical condition, socio-economic background or sexual orientation.
· All advertisements for posts give clear and accurate information to enable potential applicants to assess their own suitability for the post.
· Information about vacant posts will be provided in such a manner that it does not restrict its audience in terms of sex, race, marital status, socio-economic background, disability, age, sexual orientation or religion.
· Recruitment literature will not imply a preference for one group of applicants unless there is a genuine occupational qualification, which limits the post to this particular group, in which case this will be clearly stated.
· All descriptions and specifications for posts will include only requirements that are necessary and justifiable for the effective performance of the job.
· All selection procedures will be thorough, conducted against defined criteria and will deal only with the applicant’s suitability for the job.
· Applicants may contact the hiring team for any assistance during the recruitment process in case of any disadvantage faced due to any reason.
· Any request for assistance in any manner due to a challenge faced by the applicant will not have any bearing on the candidature unless the job requirement excludes such challenges.
· Where existing employees acquire a disability while in employment, we take the necessary steps to enable them to retain their employment.
Diversity and Accessibility
· We value and respect the cultural contribution of all our employees who are hired from different nationalities.
· HR Departments are set up across all geographies to understand and craft processes and policies appropriate to the legal, social and business environment of the geography we are present in.
· All offices and information systems are constantly revamped to incorporate the accessibility needs and requirements of employees.
Training
· Wipro’s employees are given opportunities to be trained on appropriate skills, systems, and processes regardless of sex, race, marital status, socio-economic background, disability, age, sexual orientation or religion.
· All employees will be encouraged to discuss their career prospects and training needs with their Manager/Supervisor or the HR Department.
Business with Integrity
Business with Integrity is a Wipro Value. A finely articulated Code of Business Conduct (CoBC) helps us achieve the highest levels of transparency and propriety, thus strengthening the foundations of our business.
Code of business conduct
Every team member of Wipro is expected to read and understand the Wipro Code of Business Conduct and Ethics and the Integrity Manual (collectively referred to as “Code”), uphold these standards in day to day activities, comply with all applicable policies and procedures, and ensure that all agents and contractors are aware of, understand and adhere to these standards.
Ombudsperson
Wipro does not tolerate any malpractice, impropriety, abuse or wrongdoing. This policy has been introduced by the company to enable individuals to raise concerns about any malpractice, impropriety, abuse or wrongdoing at an early stage and in the right way, without fear of victimization, subsequent discrimination or disadvantage.
People Practices
Reward and Recognition
At Wipro, we believe every important milestone in the career of a team member need to be recognized and appreciated. It can be a simple thank you note or a mention in team meetings or a well designed formal event to recognize the achievement. Be it exemplary business results, service milestones or personal excellence demonstrated, we believe in celebrating them. We have several individual awards, team awards, long service awards, family support awards, to name a few.
Apart from these, we ensure exceptional performance is also recognized and rewarded through Talent Review Planning (TRP) process.
We firmly believe that it is imperative to let a team member know that their contribution to the organization is seen, valued and recognized. There is work is appreciated and valued.
Learning and Development
Wipro supports the career lifecycle needs of team members through different stages. Our programs focus on areas like enhancing knowledge of global manufacturing practices, manufacturing and special processes, functional knowledge of operational excellence, quality, finance and HR processes. We have Leadership lifecycle programs for each step in the leadership ladder. Employee development is the topmost priority for us and we enable it through:
· Learning opportunities to build capability through Training Programs, Action Learning, On-the-job Learning and Industry Exposure
· Development interventions aligned to career plans: Mentoring, Coaching, Bubble Assignments, Leadership Programs
· Additional interventions for specific roles through stretch assignments, cross-functional projects, role rotations, overseas/global assignments
Our Leadership & Development initiatives are focused on building technical, functional and leadership competencies of our team.
We also have a customized Behavioral and Leadership Training initiative, ‘Wipro School’ which addresses the key identified development priorities of select team members through the year. Wipro School focuses on development initiatives and behavioral training programs aimed at:
· Building Leadership Capability
· Developing role based Managerial and Behavioral Skills
· Enhancing Team and Personal Effectiveness
The programs are run in collaboration with Wipro’s Corporate Human Resource Development (CHRD) team and a combination of internal and external faculty and trainers.
We encourage employees to take ownership of their development process and steer their careers in directions which are aligned with their strengths and interests. Team members are encouraged to nominate themselves to programs published in the training calendar. They are also encouraged to seek out external learning opportunities in the form of training programs, conferences and seminars which aid in skill and knowledge building.
Career Growth
The Career growth process at Wipro is collaborative and inclusive. Every team member has visibility and understanding of the Organization’s strategy and plan and thereby has an in-depth knowledge of their Goals and Objectives (G&O). These are tied to overall business goals and achievements. Performance against G&O’s is evaluated formally during periodic Performance Review cycles.
Wipro’s Performance Management, Succession Planning and Development processes are geared towards the development and nurturing of high potential talent across levels in the organization. Our performance appraisal framework covers rating on key competency areas, identifying key strengths and improvement areas, management reviews and customer feedback.
In addition, our Talent Review and Planning (TRP) process conducted at Business unit or functional level identify young leaders who have the ability to take on larger or more critical roles in the organization. Performance appraisals, competency feedback, potential assessment are inputs for this process. Individual development plans are drawn up as a part of the exercise for the identified employees to groom and prepare them for future roles.
To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.
Applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at 425-355-3330 or hrusa@wiprogivon.com.
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